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Case Management Software Pricing and Cost for Law Firms

Law firm case management software costs $30 to $200 per user a month among the vendors that print a price, and most small firms pay $50 to $130 a user on a yearly plan. Thirteen of the 35 tools below print a price. The rest quote, and their contracts, not the seat price, decide most of the cost.

Printed entry prices, per user a month

Lowest suite

$39

Lawcus, yearly

Typical

$49

Clio, PP, MyCase

PI platforms

$90+

CasePeer, Neos

Read off each vendor's own pricing page or rate card. Each name in the price list links to our full page on that vendor.

Run a case file through the demo

Year one cost finder

What every printed price comes to for your firm

Managing partner and office manager comparing printed software quotes at a conference table
Put the quotes side by side on the same basis: users, billing period, term length and the fees outside the seat.
Short answer

Budget $100 a user a month, then check three things

A mid tier plan with e-signature, intake and trust accounting is $89 to $129 a user a month billed yearly at PracticePanther, CARET Legal, MyCase and CosmoLex. That is $5,340 to $7,740 a year for a five person firm.

The seat price is rarely what surprises a firm. What does: a minimum seat count, a setup or implementation fee, and a contract you cannot cut or leave before it renews.

  • Minimums: Neos 3 users, Lawmatics 3, Centerbase 5, Litify 10.
  • Monthly billing costs 10 to 25 percent more where it is offered.
  • Most yearly terms are non-refundable and renew automatically.

Per user a month on the billing basis the vendor prints

The legal software price list, vendors that print a price

Thirteen tools put a number on their own page. Each name opens our full pricing page for that vendor, with the plan limits, add-ons, history and the contract clauses behind it.

Printed per user prices of legal case management, billing and litigation software
Software Built for Per user a month Billed Minimum Worth knowing
Lawcus pricing General practice $39 to $79 Yearly None $49 to $89 billed monthly
Clio Manage pricing General practice from $49 Yearly None Starter printed, Core to Elite quote only
PracticePanther pricing General practice $49 to $114 Yearly None $59 to $124 billed monthly
CosmoLex pricing General practice $49 to $129 Yearly None Trust accounting built in, $59 to $139 monthly
MyCase pricing General practice $50 to $130 Yearly None $60 to $150 billed monthly
Rocket Matter pricing General practice $59 to $145 Yearly None Raised in 2026, CRM and website add-ons extra
CARET Legal pricing General practice $79 to $119 Yearly None Plus a one time implementation fee
Neos pricing Personal injury $109 Yearly 3 users Essentials only, 3 user minimum, Premium quote
CasePeer pricing Personal injury $90 to $160 Monthly None Monthly only, every user on the same tier
Litify pricing Personal injury from $200 Yearly 10 users AppExchange listing, 10 license minimum
Bill4Time pricing Time and billing $39 to $89 Yearly None Trust and LEDES only on the Legal plans ($59, $89)
Tabs3 Cloud pricing Time and billing $89 to $124 Yearly None PracticeMaster case management adds $35
Casefleet pricing Litigation prep $30 to $140 Yearly None Advanced AI went from $75 to $140 in 2026
CaseAgent pricing AI case work, any practice Per firm, $74 to $899 Yearly ($149 to $1,798 monthly) None One price for up to 1, 5, 15 or 45 users, no setup fee

Prices are the ones each vendor prints, in US dollars, and exclude payment processing, e-signature packs, storage over the included amount and taxes. Where a vendor prints only a monthly rate, the yearly cost is that rate times twelve.

What to anchor the sales call on

Vendors that quote, and the last number they printed

Twenty two of the 35 tools quote every plan. For most of them a price was printed once, on their own site or an archived copy of it, and that is the fairest anchor you have.

Practice management

Personal injury

Legacy desktop

Billing and intake

AI for case work

A quote only vendor is not always the expensive one. Centerbase last listed $59 to $99 a user and TimeSolv $38 to $53, in line with the printed market. What changes is that you cannot compare before the demo, and the first number you hear is a negotiating position, so bring the last printed price and the printed rival with you.

The AI tools price on a different unit altogether. EvenUp and Supio bill per case, Eve Legal bills a platform fee by matter count, and Legora moved to consumption pricing in June 2026. A per user comparison misleads here: work out what a typical month of matters costs instead. For the per seat AI tools, Thomson Reuters lists CoCounsel Essentials at $360 per attorney a month, shown in our CoCounsel and Harvey pricing comparison.

Mid tier, five users, printed rates times twelve, before add-ons

What a five person firm pays in year one

The spread inside the printed market is about two to one for the same headcount, and the cheapest plan is not always the cheapest outcome. Lawcus Growth at $59 includes the client portal and QuickBooks sync, but intake, Zapier and the API wait for Elite at $79. PracticePanther's Business plan at $89 is the first with e-signature and intake forms.

Minimums distort small firm math the most. A three person firm on Litify pays for ten licenses, $24,000 a year at the listed rate, while the same firm on Neos pays for three. If your headcount is under the minimum, the minimum is your price. See how the personal injury platforms compare in CasePeer vs Filevine, Litify and Neos on price.

Fees we found in vendor rate cards and terms

The case management software cost outside the seat price

Paralegal packing client file boxes next to a laptop during a case management software migration
Getting your data in, and later out, is where most of the unplanned spend sits.

Setup and onboarding

$399 onboarding at Lawmatics, $399 setup on Clio Grow, a one time implementation fee at CARET Legal, partner implementation at Actionstep.

Getting your data out

CasePeer charges $1,000 for a CSV export and $2,500 for a full one. SmartAdvocate starts at $500, Neos charges $250 after its 30 day window.

E-signature and texting

CasePeer e-signature runs $39 to $99 a month per firm. Lawcus texting is $10 per attorney plus $50 or $150 to register the number.

Payment processing

Around 2.95 percent of card payments at Lawcus and Bill4Time, with ACH or eCheck near 1 percent. On $500,000 of card receipts that is about $14,750.

Storage and hosting

Casefleet charges $10 a GB past 5 GB. Desktop systems need a server or hosting: ProLaw hosting from $49 a user, PCLaw hosting $125 to $195 a user.

Maintenance on licenses

Perpetual licenses still bill yearly. TrialWorks maintenance was $195 a user, and a lapsed PCLaw AMP is charged back as a true-up before you can return.

From each vendor's published terms of service

Contract terms that set the real price

A non-refundable annual term with no seat reductions turns a headcount drop into money spent on empty seats. These are the clauses to read before you sign.

Renewal, refund and exit terms of legal case management software vendors
Vendor Renewal Leaving early Your data afterwards
ClioAuto renews for the same term, discounts expireRest of the term becomes due, no refunds90 days to retrieve
CARET LegalGreater of the first term or 12 months unless 60 days noticeNo termination for convenience, remaining balance dueDeleted 30 days after the term
NeosAnother full term, 30 days noticeNo refunds at any time30 days, then $250 to retrieve
LEAP36 month default term, renews automaticallyNo reduction in users during a termPaid single user license while you export
SmokeballRenews at then standard pricingSeats cannot be reduced until renewalRead the data clause before signing
CasePeerMonthly, auto renewsCancel through support, non-refundable$1,000 CSV or $2,500 full export
LawcusAuto renews unless 7 days noticeNo refunds, removed users become credit30 days after termination
Bill4TimeAuto renewsCancel in writing 5 business days before the invoiceData file only if requested at termination

The order that keeps a demo from setting your budget

How to price case management software in four steps

  1. 01

    Count every seat

    Lawyers, paralegals, assistants and the bookkeeper. Per user pricing charges each one the full rate, so the headcount is the first multiplier.

  2. 02

    Pick the tier by the feature

    Find the lowest tier with the one feature you cannot do without, usually trust reconciliation, intake, workflows or e-signature, and price that tier.

  3. 03

    Add the fees outside the seat

    Setup, migration, e-signature, payments and storage for year one, plus the export fee you would pay to leave in year three.

  4. 04

    Read the renewal clause

    Note the notice date, whether seats can be cut, and whether price increases are capped. Put the notice date in the calendar the day you sign.

If your shortlist is the big general platforms, the side by side in our legal case management software comparison covers features as well as price, and the legal practice management software page sorts the field by firm size. For the per user math behind hidden add-ons, read legal case management software cost.

Answered first, then explained

Case management software cost questions firms ask

How much does case management software cost?

Law firm case management software costs $30 to $200 per user a month among vendors that print a price, and most small firms land between $50 and $130 a user on a yearly plan. Casefleet starts at $30 for litigation chronologies, Lawcus at $39, Clio and PracticePanther at $49, MyCase at $50, Neos at $109 and Litify at $200 with a 10 license minimum. Nearly two thirds of the market quotes instead of printing a price.

How much does legal case management software cost per month?

Expect $50 to $130 per user per month for a full practice management plan billed yearly, and 10 to 25 percent more on monthly billing. MyCase runs $50, $100 or $130 a user yearly and $60 to $150 monthly. A five lawyer firm on a mid tier pays roughly $6,000 to $7,800 a year before add-ons, setup and payment processing.

What is the cheapest legal case management software?

Among vendors that print a price, Casefleet Starter at $30 a user a month (litigation chronologies, no AI) and Lawcus Essential at $39 a user yearly are the lowest. For full practice management with billing and trust accounting, Clio Starter, PracticePanther and CosmoLex Launch all start at $49. Entry tiers usually leave out trust reconciliation, intake or e-signature.

How much does Clio cost per month?

Clio Manage starts at $49 per user per month on the Starter plan. Clio removed the printed prices for Core, Signature and Elite, which are now quote only, and Clio Grow intake was last listed at $59 a user plus a $399 setup fee. Clio terms make all charges non-refundable and leave the rest of the term due if you cancel mid term.

Is Clio or MyCase cheaper?

At the entry tier they are a dollar apart: Clio Starter is $49 a user a month and MyCase Basic is $50 billed yearly. MyCase prints all three tiers ($50, $100, $130), while Clio quotes everything above Starter, so a firm that needs workflows, e-signature or intake can usually see its full MyCase cost without a sales call.

How much does Filevine cost?

Filevine does not publish a price. Its pricing page lists four packages and a set of paid extensions and sends every buyer to a demo. For a personal injury firm, the closest printed benchmarks are Neos Essentials at $109 a user with a 3 user minimum and CasePeer at $90 to $160 a user billed monthly.

Why do legal software companies not publish their prices?

Most quote only vendors sell multi year terms with implementation, migration and add-on packages, and a quote lets them price each firm separately and discount against a competitor. Several vendors on this page removed prices they used to print, including Clio for its upper tiers, Clio Work, TimeSolv, Centerbase and TrialWorks. The contract terms are still published and decide much of the real cost.

Do law firms pay per user for case management software?

Almost always. Every vendor in the price list here charges per user a month except a few: Supio and EvenUp charge per case, Eve Legal bills a platform fee by matter count, LawAlign sells a one time license, and CaseAgent charges one flat price for the firm. Per user pricing means paralegals and assistants each add a full seat.

What hidden fees come with case management software?

The common ones are implementation or onboarding ($399 at Clio Grow and Lawmatics, a one time fee at CARET Legal), data export when you leave ($1,000 to $2,500 at CasePeer, from $500 at SmartAdvocate, $250 at Neos), e-signature tiers, storage over the included limit, payment processing around 2.95 percent of card payments, and minimum seat counts.

Can I cancel legal case management software mid contract?

Usually not without paying the rest of the term. Clio, CARET Legal, Neos, LEAP and Smokeball terms all either forbid termination for convenience, leave the remaining balance due, or bar seat reductions until renewal. Monthly plans are the exception: CasePeer bills monthly only, and most vendors let monthly payers leave with notice at the end of a billing period.

One price for the firm instead of one per seat

CaseAgent reads every document that lands in a matter, builds the chronology with a citation to each page, drafts the response, flags every authority to verify and keeps court deadlines current. Solo $149 a month, Firm $399 for up to 5 users, Practice $899 for up to 15, Enterprise $1,798 for up to 45, or $74, $199, $449 and $899 a month billed yearly. No per user charge and no setup fee.

See every plan on the pricing page.

Keep comparing

Clio vs MyCase pricing

Clio from $49 against MyCase at $50 to $130.

MyCase alternatives

Six options ranked by what they cost.

Legal billing software

Time, billing and trust tools compared.

AI for lawyers

What AI case work costs per firm.